Blog Detail
10 Jul

Document Management System for Automotive Industry

Document Management System for Automotive Industry

Automotive dealerships today operate in a highly reasonable business environment, requiring efficiencies in every area to drive profitability. Dealerships have also grown extremely into large enterprises surrounding many independent units working together.
Almost all automotive dealerships have a manufacturer authorized Dealership Management System (DMS) in their organizations. A DMS usually covers core business areas that impact customers and sales/service, but does not address tracking of support functions within the dealership such as Back-office Management, Employee Records, Corporate Branding, etc.

docManager® is a best cloud based document management system which help you to manage & preserve a document for a longer duration or for life time. It also results in saving of indirect cost due to loss or damage of important documents.

Features of docManager®:

  • STORAGE LOCATION: Your documents will be stored centrally in a systematic way, so that it can be retrieved whenever required.
  • LOCKING / UNLOCKING: This allow to lock the important documents to restrict the access for other user after their use but can still be viewed by the owner.
  • ANNOTATION: Tagging the Document, Commenting the Document, Email Notification, Stamps & Signature
  • SEARCH: Find documents and files in seconds.
  • SHARE: Allow more than one user to view the documents at same time
  • VERSION CONTROL: Version control gives you the ability to manage document change and revision. Done for particular documents.
  • CHECK-IN / CHECK-OUT: This helps in Version Controlling the documents during simultaneous update.
  • MULTI LANGUAGE: Language is no further barrier for your organization to stepping ahead towards digital world. docManager® supports multi language user interface for the users.
  • AUDIT TRIAL: Keep track on Document view and update History for Critical Documents.
  • ARCHIVING: Old but Important documents can automatically archive for future reference.
  • DOCUMENT CAPTURE & MANAGEMENT: Centralize Paper as well as Digital Files (Electronic Media) documents and access them with one familiar interface from all work stations in your office
  • DOCUMENT SECURITY: Extremely flexible user and group based security along with many system level rights. User and Folder based 'Ownership Overrides' allow administrators to retain ownership of documents for specified users or folders. Separate export rights prevent unauthorized export of information out of system.
  • Use of DRM (Digital Rights Management) to secure Documents.
  • ACTIVE DIRECTORY INTEGRATION: Integration with Microsoft Active Directory allows users to login to Docs-vault using their Windows login name and password eliminating the need for remembering separate passwords.
  • BUILT-IN REPORTS: Powerful built-in reports are available for Administrator to get insight and useful data related to documents, users and other important business processes.
  • WORKFLOW: Replicate your document centric business processes to make them more streamlined, more accurate and less time consuming. Automate repeatable processes like account payable, leave applications, order processing, purchase authorizations, etc.
  • WORKFLOW HIERARCHY MANAGEMENT: Manage documents viewing and editing rights, according to the hierarchy followed in your organization. Add / Remove members in the departments for managing workflow in the organization.
  • DOCUMENT RELATIONS: Users can set many-to-many relations between documents. Document Relations allow grouping and easy access of documents filed in different locations throughout the Repository.
  • RECORDS RETENTION MODULE: Create retention policies for different types of documents and dispose them in accordance with local laws and industry standards. Manage the entire life cycle of physical records and digital documents - from its safe storage, classification, circulation to its final authorized disposition.
  • PERSONAL USER WORK-SPACES: Quickly access you're recently accessed, checked out, imported and created documents as well as your favourite files and folders.
  • DOCUMENT PREVIEWS: Preview contents of all common file formats (Word, Excel, Emails, Tiff, PDF, images, Audio, Video) without their native applications.