Blog Detail
7 Dec
2018

One Step Towards Digitization

One Step Towards Digitization

 

A STEP TOWARDS DIGITALIZATION!!!!

 

The first thing that comes to our mind on reading this topic is WHY?

WHY DO WE NEED DIGITALIZATION?

WHY DO WE NEED A “DIGITAL INDIA”??

WHAT CAN HELP US TO MAKE INDIA DIGITAL AND TECHNICALLY UPDATED?

 

              

So here is the Answer.

 

Business leaders today emphasize on Document imaging as the first step towards digitalization.”

 

The solution to make an organization digital is docManager®. Document management systems are electronic filing cabinets that provide a framework for organizing all digital and paper documents. These systems work in tandem with scanners, which convert paper documents into digital versions.

 

Following are the facilities docManager provides:

 

  • ECO-FRIENDLY ENVIRONMENT :

 

I guess all of us know about the saying “What we give comes back to us in some way!” So is not harming the nature, cutting the trees for papers going to harm us back soon?? DocManager leads to a paperless office and an eco-friendly nature.

 

  • INCREASED PRODUCTIVITY :

 

It takes an employee’s an average of 12 minutes to find the paper document they are looking for. With a well-executed digitalization and document Management System, this can be reduced to a few seconds or less.

 

  • COST EFFICIENCY :

 

The cost of printing and paperwork can be exorbitant. It involves various sub costs like equipment management, paper records maintenance; cost of space, manpower, shipping. DMS saves a huge amount of money this makes the best document management system companies in india.

 

  • EASILY ACCESSIBLE  :

 

Access to any document easily on a single click from any location at anytime from any device with the help of indexing, Searching an entire library of files by individual keyword with the help of tagging, keeping records with the help of version controls.

 

  • ENHANCED SECURITY :

 

A scanned digital document is trackable document. If needed, only certain users can access the documents and workflows can be set up along with permission like read, write and edit for an individual by the help of locking and unlocking, which enhances the security and maintains the confidentiality of the document. Archiving the documents not used from a long time.

 

 

  • DISASTER RECOVERY :

 

There is always a risk of disaster, whether it is natural or manmade. Fire, flood, earthquakes or other destructive phenomenon may cause a major disaster for your paper documents seriously affecting your business. docManager® offers you to have a safe repository of your data.

 

  • REDUCE THE INFLUX OF MAIL:

 

Storing documents through stacks of mail might not take hours out of your day, but it’s nonetheless time consuming. And when you are done sorting through your mail, you have to throw it will away, shred it or file it. It may reduce the amount of mail but on the other hand papers get increased. Instead of all of these you can use the docManager® through which you can share your documents easily.

 

  • WORKFLOW MANAGEMENT:

 

Replicate your document centric business processes to make them more streamlined, more accurate and less time consuming. Automate repeatable processes like account payable, leave applications, order processing, purchase authorizations, etc. Manage documents viewing and editing rights, according to the hierarchy followed in your organization. Add / Remove members in the departments for managing workflow in the organization.

 

  • REMOVE STORAGE SPACE & ALLOWS FILE & FOLDER CREATION:

 

The first thing to determine is where you will keep your files. We recommend docManager®. The great thing about docManager® is that it stores all your documents and files in a Web Based Centralized system is you always have a backup and you won’t lose your files. Even through docManager® you can create your own folder and maintain your own space for different documents.

 

 

Your Company can see patterns of benefits with respect to cost and efficiency across various verticals in the organization. Investment in Document Manager promises many advantages and an exceptional ROI when going paperless.

 

docManager® can be described in a Single Sentence:

 

“docManager® IS ONE TIME INVESTMENT WITH LIFETIME BENEFITS!!”